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Operations / Projects & Sites
Schedule jobs, assign staff, plan daily routes and view upcoming work from one dashboard.
✨ Easy Company Administration by AFY Cloud Solutions
Make company administration easy.
Easy Admin helps businesses manage bookings, projects, clients, invoices, finance, employees, payroll, leave and compliance-focused reporting from one secure platform.
Tenant-safe
Company data isolation
Company data isolation
Operational control
Bookings, finance and reports
Bookings, finance and reports
SA payroll logic
BCEA and SARS-focused rules
BCEA and SARS-focused rules
Everything you need. All in one place.
A modular company administration platform built for service teams, operations managers, finance administrators and payroll teams.
Booking & Ops
Jobs, routes and staffHR & Payroll
Employees and payslipsInvoicing
Quotes, receipts and VATFinance
Margins and expensesClients
Directory and recordsReports
Exports and insights✅
HR & Payroll
Process individual or bulk payroll, generate payslips, manage leave and export payroll bank files.
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Employee Administration
Capture employment details, working hours, contract type, tax information, bank details and documents.
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Client Management
Store client contact details, addresses, company registration numbers, VAT numbers and discounts.
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Company Admin Controls
Manage staff accounts, custom field settings, audit visibility, company imports and company exports.
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Calendar & Reporting
Visualise monthly schedules, filter bookings, export job data and manage project/site visits.
Designed around South African workforce compliance.
The system helps business users follow consistent rules for working time, leave, payroll finalisation and SARS PAYE calculations. Statutory outputs remain internal-use unless certified for official SARS filing specifications.
BCEA-focused workforce rules
Support operational discipline with configurable work patterns and rules aligned to common Basic Conditions of Employment Act requirements.
- ✓ Contract types for 5-day, 6-day, contract and shift-worker schedules
- ✓ Weekly hours grouped Monday to Sunday with warning indicators
- ✓ Sunday and public-holiday premium pay logic by contract type
- ✓ Annual leave accrual with 18-month expiry handling
- ✓ Sick leave tracked in 36-month employee cycles
SARS PAYE calculation support
Payroll calculations use the target payroll date to determine the tax year and apply saved tax table logic.
- ✓ Payroll blocks when the correct SARS tax year table is missing
- ✓ PAYE age bands: under 65, 65–74 and 75+
- ✓ Regular income annualisation and irregular income comparison method
- ✓ UIF at 1% with contribution limit handling
- ✓ EMP201, IRP5 and EMP501 draw from finalised ledger payslips only
From daily scheduling to monthly payroll.
A practical workflow that connects operational data to payroll and finance outcomes.
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Capture work
Log bookings, projects, sites, custom fields, staff allocation, overtime and notes.
2
Manage people
Maintain employee profiles, contract types, working hours, leave and document uploads.
3
Finalise payroll
Process payslips, review calculations and save finalised records to the payroll ledger.
4
Export reports
Generate bank payment files, EMP201 summaries, internal IRP5 and EMP501 outputs.
🔐 Company Admin focused
Admin controls without unnecessary complexity.
Company Admin users can manage their own company settings and staff accounts without accessing any super-admin-only features.
Request a walkthrough📧 Email & Calendar Settings
⬇️ Export Company Data
⬆️ Import Company Data
🧩 Custom Field Settings
📜 View Audit Trail
👥 Manage Staff Accounts
Easy Admin is built for real company operations.
The interface brings together the business hub, project calendar, client records, employee administration, audit visibility and payroll processing.
Ready to simplify your company administration?
Request a demo of Easy Admin and see how AFY Cloud Solutions can help centralise operations, payroll, clients, finance and reporting in one easy-to-use platform.